Desert Trails Hiking Club leads hikes in and around the Coachella Valley

The Board of Directors has established the following guidelines for the Desert Trails Hiking Club. Changes and additions will be made as determined by the Board.

Bank Balance

A bank balance will be maintained equal to one year’s operating expenses or at a minimum $4,000.00.

Council

The Board of the Club evolved into a Coordinating Council with rotating chair to lead the three meetings held each year

E-mail Notification

The use of members e-mail addresses for mass notifications will only be used for approved club functions or notices, such as invitations to social events through the Evite system or for notifications of a time sensitive nature, i.e., under two weeks. Information will normally be communicated through the web site or hike leaders.

Entrance Fees

The club will not reimburse hike leaders for entry fees for hiking without prior approval of the board.

Expenditures

At least two competitive bids for expenditures over $250, unless with prior approval of the council

Family Membership

Family membership is considered 2 adults living in the same household.

Guest Fees

Non-members will pay $5 for each hike. If the individual decides to join the club within two weeks, this fee will be applied toward their membership.

The council decided to keep the $5.00 visitor fee and reiterated that we no longer apply it to a full membership. This fee reflects our emphasis on stewardship of trails (those who use them should support them).

Hike Leaders

No compensation will be provided. Reimbursement for reasonable expenses may be requested from the treasurer.

Hours to call a hiker leader are 9am to 5pm.

Hike leaders do need to fill out an Incident Form when anything happens on a hike

Membership Dues

All members will pay annual dues with the exception of Hike Leaders, Boardmembers, and those members awarded Life Time Membership by the Club.

A once a year renewal is in January of each year.

Not for Profit

The club will operate under a "not for profit" arrangement.

Operating Year

The club’s operating year will run from October 1 to September 30.

Record Retention

Financial records, membership lists, membership applications for 3 years

Hike sign-up sheets will now be saved by hike leaders for 2 years and will no longer be stored by the secretary unless the hike leader leaves the club.

Insurance Policy, board minutes, annual budget, statistics, bylaws, board member job descriptions, audit reports and hike schedules as advised by the Club Secretary

A copy of Hike Incident Forms are to be given to the secretary to be kept with the insurance policy.

Socials

Motion not to allow unauthorized presentations at socials.

Web Site

The web site will contain no outside advertising and links to other web sites will only be related to hiking that are not of a political nature. The Club Web Master is responsible for content and links.

Revised and approved by CC 02/21/12


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	DESERT TRAIL HIKING CLUB Operating Guidelines [Updated February 21, 2012] The Board of Directors has established the following guidelines for the Desert Trails Hiking Club. Changes and additions will be made as determined by the Board. Bank Balance A bank balance will be maintained equal to one year’s operating expenses or at a minimum $4,000.00. Council The Board of the Club evolved into a Coordinating Council with rotating chair to lead the three meetings held each year E-mail Notification The use of members e-mail addresses for mass notifications will only be used for approved club functions or notices, such as invitations to social events through the Evite system or for notifications of a time sensitive nature, i.e., under two weeks. Information will normally be communicated through the web site or hike leaders. Entrance Fees The club will not reimburse hike leaders for entry fees for hiking without prior approval of the board. Expenditures At least two competitive bids for expenditures over $250, unless with prior approval of the council Family Membership Family membership is considered 2 adults living in the same household. Guest Fees Non-members will pay $5 for each hike. If the individual decides to join the club within two weeks, this fee will be applied toward their membership. The council decided to keep the $5.00 visitor fee and reiterated that we no longer apply it to a full membership. This fee reflects our emphasis on stewardship of trails (those who use them should support them). Hike Leaders No compensation will be provided. Reimbursement for reasonable expenses may be requested from the treasurer. Hours to call a hiker leader are 9am to 5pm. Hike leaders do need to fill out an Incident Form when anything happens on a hike Membership Dues All members will pay annual dues with the exception of Hike Leaders, Boardmembers, and those members awarded Life Time Membership by the Club. A once a year renewal is in January of each year. Not for Profit The club will operate under a "not for profit" arrangement. Operating Year The club’s operating year will run from October 1 to September 30. Record Retention Financial records, membership lists, membership applications for 3 years Hike sign-up sheets will now be saved by hike leaders for 2 years and will no longer be stored by the secretary unless the hike leader leaves the club. Insurance Policy, board minutes, annual budget, statistics, bylaws, board member job descriptions, audit reports and hike schedules as advised by the Club Secretary A copy of Hike Incident Forms are to be given to the secretary to be kept with the insurance policy. Socials Motion not to allow unauthorized presentations at socials. Web Site The web site will contain no outside advertising and links to other web sites will only be related to hiking that are not of a political nature. The Club Web Master is responsible for content and links. Revised and approved by CC 02/21/12 \| Club History \| Club Bylaws \| Club Guidelines \| Club Goals \| Coordinating Council Members \| Coordinating Council Bios \| Volunteering \| \| Breaking News \| About Us \| \| Return Home \| Newsletter Spring 2012 \| Hike Schedule \| Socials \| Photo Gallery \| Hike Leader Page \| Getaway \| Great Links/Resources \| Contact Us \|